Description

This is an optional value that can be entered either at the Financial Document Summary and/or Detail level.   

When a value is supplied at the Summary level, it will become a default value for the Description field in the first Detail record (though it can be overridden or removed at the detail level).  As additional Detail line items are added, each subsequent new line will default to the value from the previous row's Description in the Detail grid.

Values entered in this free form text field are not validated, and may be useful for example, if you have some identifying code or value from an external source that you would like to enter and track along with the document.  Note that you can search for Documents based on the Description.

This value can be changed on an INUSE document.

If the Vendor Invoice detail line is associated with a Purchase Order (PO) line, then description is pre-populated with the value from the latest approved PO mod.

Void

Description can be supplied during a document void process (in which case it will become the Summary - Description on the voiding document).  

Default text will be supplied when Voiding a document (ie in the case of a Vendor Payment Void, the default text will read: "Void Vendor Payment [doc number of the invoice being voided]", likewise, default text for a voided Journal Entry will read: "Void Journal Entry [doc number of the journal entry being voided]", and so on).

Bulk Vendor Payment Creation

The Description supplied will be populated on all Vendor Payment documents created from this process.