Expense List - Icon Controls

-- the add icon can be used to insert a new record of this type.

-- the attachment icon can be used to indicate attachments exist for the current expense report/request.

-- the view icon can be used to view a preview (non-editable) version of the item.

-- the edit icon can be used to modify a record.  Note that in most instances, double clicking on a row will provide the same behavior as clicking the edit icon.

Whether Managers or Administrators can edit user's expense reports can be controlled by the Allow Managers to Edit Expense Reports (unasense.expense.manager.edit) and Allow Administrators to Edit Expense Reports (unasense.expense.admin.edit) properties.

-- the delete icon can be used to remove a particular record.  Note that due to referential integrity constraints, you can often not delete a record if it is being referenced elsewhere in the system.

Until an expense report reaches the LOCKED or EXTRACTED status, the voucher can be edited (thus updating the status to INUSE), in which case it can be deleted via the user interface.

Once an expense report reaches the LOCKED or EXTRACTED status, the voucher may be able to be removed via the Expense Import using it's delete capability (which is an Administrative only feature that was intended primarily to address issues during initial historical data loading).

Note that you cannot delete an expense report via the Expense Import if any of the line items have been included in the Expense Report Cost Post or the Billing & Revenue Post or a vendor invoice has been created from the expense report via the Create Vendor Invoice from Expense Report process.

-- the Void icon will allow you to void an expense report. This icon will not appear on any Voiding or previously Voided entries. See People List -> Voiding Expense Reports for more information.